One specific resume challenge you may face as a data entry clerk is effectively showcasing your typing speed and accuracy in a way that stands out to employers. Our guide offers expert tips and examples on how to highlight these crucial skills on your resume, ensuring you make a memorable impression.
- The most effective data entry clerk resume samples, reflecting on experience and skills.
- +10 simple, yet impactful methods to tailor your data entry clerk resume to the job advert.
- Using your professional achievements as the North Star to your unique value as a data entry clerk candidate.
- 'No one cares about your education nowadays …' Let's prove this statement wrong with the best-kept industry secrets to your education and certifications.
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How to style your data entry clerk resume: layout and format
When creating your data entry clerk resume, have you ever wondered how long it should be? Experts point out that it should be between one and two pages. Choose the longer format, if you happen to have over a decade of relevant experience. What is more, resume formats play a crucial role in presenting your experience. Use the:- Reverse-chronological resume format to highlight your experience;
- Functional skill-based resume format if you have less experience and want to focus on skills;
- Hybrid resume format to guide recruiters through both your experience and skills.
- Make sure your headline is simple and includes the job you're applying for or your current role, an abbreviation of a certificate you have, or even your professional area of interest;
- Always tailor your data entry clerk resume to the role you're applying for by matching job requirements to your experience via different resume sections;
- Once you've created your resume, download it in PDF (unless otherwise specified). This is to ensure readability and that the layout remains fixed.
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PRO TIP
If you happen to have plenty of certificates, select the ones that are most applicable and sought-after across the industry. Organize them by relevance to the role you're applying for.
Essential sections that should make up your data entry clerk resume include:
- The header - with your contact details (e.g. email and telephone number), link to your portfolio, and headline
- The summary (or objective) - to spotlight the peaks of your professional career, so far
- The experience section - with up to six bullets per role to detail specific outcomes
- The skills list - to provide a healthy mix between your personal and professional talents
- The education and certification - showing your most relevant degrees and certificates to the data entry clerk role
What recruiters want to see on your resume:
- High typing speed with exceptional accuracy – Employers prioritize candidates capable of entering large volumes of data quickly and correctly.
- Proficiency in relevant software – Familiarity with databases, spreadsheets, and word processing software like Microsoft Office or Google Suite is essential.
- Attention to detail – Recruiters look for candidates who demonstrate meticulousness in handling data and minimising errors.
- Experience with data entry procedures – A background in effective data management and understanding of privacy laws can be a key asset for a data entry clerk.
- Strong organizational skills – Being able to organize workload efficiently and manage time effectively are valued attributes in a data entry clerk.
Writing your data entry clerk resume experience
Within the body of your data entry clerk resume is perhaps one of the most important sections - the resume experience one. Here are five quick tips on how to curate your data entry clerk professional experience:
- Include your expertise that aligns to the job requirements;
- Always ensure that you qualify your achievements by including a skill, what you did, and the results your responsibility led to;
- When writing each experience bullet, ensure you're using active language;
- If you can include a personal skill you've grown, thanks to your experience, this would help you stand out;
- Be specific about your professional experience - it's not enough that you can "communicate", but rather what's your communication track record?
Wondering how other professionals in the industry are presenting their job-winning data entry clerk resumes? Check out how these data entry clerk professionals put some of our best practices into action:
- Processed an average of 1,500 data entries per day with a 97% accuracy rate, helping in maintaining company information up to date and reliable.
- Trained and supervised a team of 3 junior data entry clerks, improving overall team efficiency by 30% within the first year.
- Collaborated on the implementation of a new data management software which increased data processing speeds by 25%.
- Managed the input of financial records into company's accounting system, contributing to the timely and accurate financial reporting for 4 consecutive fiscal years.
- Increased data processing capabilities by suggesting and transitioning to OCR technology, reducing manual entry workload by 40%.
- Organized the data entry process for over 10,000 customer records, enhancing data retrievability and supporting customer service operations.
- Conducted weekly audits of data inputs to catch and rectify any discrepancies, ensuring data integrity and minimal errors in the system.
- Streamlined data entry tasks by developing quick key shortcuts, increasing personal entry speed by 15%, and setting a new team standard.
- Played a key role in a project that harmonized the data architecture after a company merger, assuring a unified and efficient data system.
- Achieved an individual record for data accuracy, maintaining a consistent 99% accuracy rate over the 2-year period.
- Led a department initiative to cross-train employees on different data systems, enhancing flexibility and coverage during peak periods.
- Played a pivotal role in testing and providing feedback for a new custom data entry application, which was rolled out company-wide.
- Performed data entry tasks for critical medical data, upholding strict confidentiality protocols and contributing to patient care and records accuracy.
- Instrumental in digitizing over 20 years of paper records, a project that made the company’s historical data accessible for analytics and compliance purposes.
- Optimized data entry workflows resulting in a 10% reduction in data entry cycle time, enabling quicker reporting and decision-making.
The following content includes information from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data represents the top responsibilities present on the task lists for data entry clerk professionals.
Top Responsibilities for Data Entry Clerk:
- Locate and correct data entry errors, or report them to supervisors.
- Compile, sort, and verify the accuracy of data before it is entered.
- Compare data with source documents, or re-enter data in verification format to detect errors.
- Store completed documents in appropriate locations.
- Select materials needed to complete work assignments.
- Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.
- Maintain logs of activities and completed work.
- Load machines with required input or output media, such as paper, cards, disks, tape, or Braille media.
- Resolve garbled or indecipherable messages, using cryptographic procedures and equipment.
Quantifying impact on your resume
- Detail the volume of data processed daily to exhibit efficiency and capacity for workload management.
- Highlight the reduction in processing errors achieved to demonstrate accuracy and attention to detail.
- Specify the number of databases managed to emphasize organizational skills and technical proficiency.
- Include the percentage of time saved through process improvements to show problem-solving abilities and initiative.
- Mention any increase in data entry speed achieved to illustrate commitment to productivity and self-improvement.
- Report the number of projects or tasks managed simultaneously to reflect multitasking capabilities and time management skills.
- State the number of team members trained in data entry procedures to present leadership potential and collaborative strengths.
- Quantify the positive feedback or satisfaction rates from stakeholders to underscore reliability and service orientation.
Action verbs for your data entry clerk resume
What can candidates do about their resume, if they have no experience
Job requirements can sometimes be answered by other elements you could make more prominent in your data entry clerk resume.
Thus, you'd be substituting your lack of experience with your relevant:
- Education with details of skills you've obtained that align with the job
- Internships and short-term jobs that are once more dedicated to putting your expertise in the spotlight
- Skills section answering basic and - potentially - more specific job qualifications
- Strengths or accomplishments to show the unique value you present, even as a candidate with less or no professional experience in the industry.
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PRO TIP
Bold the names of educational institutions and certifying bodies for emphasis.
The heart and soul of your data entry clerk resume: hard skills and soft skills
If you read between the lines of the data entry clerk role you're applying for, you'll discover that all requirements are linked with candidates' hard skills and soft skills.
What do those skills have to do with your application?
Hard or technical skills are the ones that hint at your aptitude with particular technologies. They are easy to quantify via your professional experience or various certifications.
Meanwhile, your soft skills are more difficult to assess as they are personality traits, you've gained thanks to working in different environments/teams/organizations.
Your data entry clerk resume skills section is the perfect opportunity to shine a light on both types of skills by:
- Dedicating a technical skills section to list up to six technologies you're apt at.
- Focusing a strengths section on your achievements, thanks to using particular people skills or technologies.
- Including a healthy balance of hard and soft skills in the skills section to answer key job requirements.
- Creating a language skills section with your proficiency level - to hint at an abundance of soft skills you've obtained, thanks to your dedication to learning a particular language.
Within the next section of this guide, stay tuned for some of the most trending hard skills and soft skills across the industry.
Top skills for your data entry clerk resume:
Microsoft Excel
Data Management Software
Typing Proficiency
Database Software
Google Sheets
CRM Systems
Data Entry Software
Document Scanning Tools
Spreadsheet Formulas
Data Validation Techniques
Attention to Detail
Time Management
Organizational Skills
Communication Skills
Problem-Solving
Adaptability
Teamwork
Confidentiality
Critical Thinking
Work Ethic
Next, you will find information on the top technologies for data entry clerk professonals from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license.
Top technologies for Data Entry Clerk’s resume:
- Database software
- Microsoft Access
- Google Docs
- Microsoft Word
- Electronic medical record EMR software
- Medical procedure coding software
PRO TIP
The more time and effort you've put into obtaining the relevant certificate, the closer to the top it should be listed. This is especially important for more senior roles and if the company you're applying for is more forward-facing.
Education section and most popular data entry clerk certifications for your resume
Your resume education section is crucial. It can indicate a range of skills and experiences pertinent to the position.
- Mention only post-secondary qualifications, noting the institution and duration.
- If you're still studying, highlight your anticipated graduation date.
- Omit qualifications not pertinent to the role or sector.
- If it provides a chance to emphasize your accomplishments, describe your educational background, especially in a research-intensive setting.
Recruiters value data entry clerk candidates who have invested their personal time into their professional growth. That's why you should include both your relevant education and certification . Not only will this help you stand out amongst candidates, but showcase your dedication to the field. On your data entry clerk resume, ensure you've:
- Curated degrees and certificates that are relevant to the role
- Shown the institution you've obtained them from - for credibility
- Include the start and end dates (or if your education/certification is pending) to potentially fill in your experience gaps
- If applicable, include a couple of job advert keywords (skills or technologies) as part of the certification or degree description
If you decide to list miscellaneous certificates (that are irrelevant to the role), do so closer to the bottom of your resume. In that way, they'd come across as part of your personal interests, instead of experience. The team at Enhancv has created for you a list of the most popular data entry clerk certificates - to help you update your resume quicker:
The top 5 certifications for your data entry clerk resume:
- Certified Data Entry Specialist (CDES) - National Computer Science Academy (NCSA)
- Data Entry Operator Certification (DEOC) - eLearningCurve
- Data Entry Specialist Certification (DES) - ExpertRating
- Data Entry Certification (DEC) - Typing Institute of America (TIA)
- Microsoft Office Specialist (MOS) - Microsoft
The content below includes information from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data represents the top associations for data entry clerk professionals.
Top US associations for a Data Entry Clerk professional
- American Health Information Management Association
- ARMA International
- Association for Computing Machinery
- Association for Information Systems
- Association for Women in Computing
PRO TIP
If you failed to obtain one of the certificates, as listed in the requirements, but decide to include it on your resume, make sure to include a note somewhere that you have the "relevant training, but are planning to re-take the exams". Support this statement with the actual date you're planning to be re-examined. Always be honest on your resume.
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Best practices to your data entry clerk resume summary or objective
To start, how do you know if you should include a resume summary or a resume objective ?
- Resume summaries are ideal for data entry clerk professionals with more experience, who'd like to give a quick glimpse of their biggest career achievements in the top one-third of their resumes.
- On the other hand, resume objectives serve as a road map for recruiters. Candidates use the objective to show how their experience aligns with the data entry clerk role they're applying for while showcasing the North Star of their career (or where they want to be as a professional in the next couple of years).
The resume summary or resume objective could be the perfect fit for your data entry clerk resume. The function of both is to highlight your professionalism succinctly. So, keep your writing specific: include no more than four sentences and target your application to the role. Here's how these specific resume sections help the data entry clerk candidates stand out.
Resume summaries for a data entry clerk job
- With over 5 years of dedicated experience in high-volume data entry, I bring a track record of accuracy in processing over 10,000 records per month. Expert in utilizing advanced MS Excel functions and database management skills, I effectively reduced errors by 20% in my previous role by implementing stringent quality control measures.
- Seasoned administrative professional transitioning into a data-centric role, bringing an expansive 8-year background in managing office operations and organizing complex databases. Recognized for an exceptional eye for detail and a strong commitment to maintaining data integrity, poised to leverage transferable skills to excel in data entry tasks.
- Dynamic and highly organized individual with a strong background in retail management, eager to pivot into data entry with the same passion for meticulous accuracy. Excelled in inventory tracking and customer database maintenance for over a decade, ready to apply a rich blend of resource management and data handling proficiencies to a new career path.
- Proven leader in customer service, eager to apply exceptional organizational skills and attention to detail to the domain of data entry. With a reputation for exceeding performance benchmarks and streamlining workflow processes, I am ready to embrace new challenges and contribute to the success of data-driven projects in a vibrant, growth-oriented company.
- As a motivated newcomer to the field of data entry, I am eager to bring forward my passion for meticulous work and rapid learning abilities. My objective is to contribute to a team that values precision and to develop my technical skills in database management and analysis in a challenging yet supportive environment.
- Embarking on a career in data entry with no prior experience, my objective is to apply my keen attention to detail, exceptional typing speed, and commitment to accuracy. With a strong zeal for learning and improvement, my goal is to grow alongside a company that values dedication and provides opportunities for advancement in data management.
Average salary info by state in the US for Data Entry Clerk professionals
Local salary info for Data Entry Clerk.” Source: My Next Move, National Center for O*NET Development. Accessed 10/15/2024
| State | Average Salary (in USD) |
|---|---|
| US National Average | $37,790 |
| California (CA) | $46,660 |
| Texas (TX) | $35,170 |
| Florida (FL) | $36,790 |
| New York (NY) | $42,910 |
| Pennsylvania (PA) | $37,450 |
| Illinois (IL) | $37,190 |
| Ohio (OH) | $37,540 |
| Georgia (GA) | $37,030 |
| North Carolina (NC) | $36,300 |
| Michigan (MI) | $37,830 |
More relevant sections for your data entry clerk resume
Perhaps you feel that your current resume could make use of a few more details that could put your expertise and personality in the spotlight.
We recommend you add some of these sections for a memorable first impression on recruiters:
- Projects - you could also feature noteworthy ones you've done in your free time;
- Awards - showcasing the impact and recognition your work has across the industry;
- Volunteering - the social causes you care the most about and the soft skills they've helped you sustain and grow;
- Personality resume section - hobbies, interests, favorite quote/books, etc. could help recruiters gain an even better understanding of who you are.
Key takeaways
We trust that this Enhancv guide has been informative and useful. To summarize the essential points:
- Opt for a simple and readable format, focusing more on your data entry clerk achievements rather than just duties;
- Emphasize your accomplishments in the data entry clerk experience section over mere responsibilities;
- If lacking relevant experience, utilize various resume sections like education and volunteering to demonstrate your suitable skill set;
- Never overlook the significance of pertinent higher education, training, and certifications;
- Incorporate diverse sections in your resume to highlight not just your skills expertise but also your personality.
