As a real estate assistant, articulating your multitasking abilities and diverse skill set on a resume can be a daunting challenge. Our comprehensive guide will offer you targeted advice on how to showcase your real estate expertise effectively, ensuring your resume makes a lasting impression on potential employers.
- Real estate assistant resumes that are tailored to the role are more likely to catch recruiters' attention.
- Most sought-out real estate assistant skills that should make your resume.
- Styling the layout of your professional resume: take a page from real estate assistant resume examples.
How to write about your real estate assistant achievements in various resume sections (e.g. summary, experience, and education).
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Tips and tricks for your real estate assistant resume format
Before you start writing your resume, you must first consider its look-and-feel - or resume format . Your professional presentation hence should:
- Follow the reverse-chronological resume format , which incroporates the simple logic of listing your latest experience items first. The reverse-chronological format is the perfect choice for candidates who have plenty of relevant (and recent) experience.
- State your intention from the get-go with a clear and concise headline - making it easy for recruiters to allocate your contact details, check out your portfolio, or discover your latest job title.
- Be precise and simple - your resume should be no more than two pages long, representing your experience and skills that are applicable to the real estate assistant job.
- Ensure your layout is intact by submitting it as a PDF. Thus, your resume sections would stay in place, even when assessed by the Applicant Tracker System (ATS).
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PRO TIP
Mention specific courses or projects that are pertinent to the job you're applying for.
The six in-demand sections for your real estate assistant resume:
- Top one-third should be filled with a header, listing your contact details, and with a summary or objective, briefly highlighting your professional accolades
- Experience section, detailing how particular jobs have helped your professional growth
- Notable achievements that tie in your hard or soft skills with tangible outcomes
- Popular industry certificates to further highlight your technical knowledge or people capabilities
- Education to showcase your academic background in the field
What recruiters want to see on your resume:
- Experience with real estate software (e.g., MLS, Zillow, Trulia, and CRM systems)
- Knowledge of real estate terminology, contracts, and transactions
- Strong organizational and time management skills for scheduling appointments and open houses
- Proficiency in administrative tasks, including document preparation, filing, and transaction coordination
- Excellent communication and client service skills to interact with buyers, sellers, and other agents
What to include in the experience section of your real estate assistant resume
The resume experience section is perhaps the most important element in your application as it needs to showcase how your current profile matches the job.
While it may take some time to perfect your real estate assistant experience section, here are five tips to keep in mind when writing yours:
- Assess the advert to make a list of key requirements and look back on how each of your past jobs answers those;
- Don't just showcase you know a particular skill, instead, you need proof in the form of tangible results (e.g. numbers, percent, etc.);
- It's perfectly fine to leave off experience items that don't bring anything extra to your skill set or application;
- Recruiters want to understand what the particular value is of working with you, so instead of solely featuring technologies, think about including at least one bullet that's focused on your soft skills;
- Take care with wording each bullet to demonstrate what you've achieved, using a particular skill, and an action verb.
The below real estate assistant resume examples can help guide you to curate your professional experience, following industry-leading tips and advice.
- Developed a comprehensive client database, improving the tracking of leads and increasing qualified prospects by 40% over a two-year period.
- Coordinated over 100 open house events, enhancing property visibility and contributing to a 25% increase in sales closures.
- Assisted in the negotiation and closing of 70+ real estate transactions, ensuring all parties were satisfied and key deadlines were met.
- Efficiently managed scheduling and communication for a team of 10 real estate agents, facilitating over 200 successful property viewings.
- Implemented a new customer relationship management system, which increased the efficiency of follow-up activities by 35%.
- Collaborated on the launch of a targeted marketing campaign that resulted in a 50% uptick in website traffic and lead generation.
- Played a pivotal role in a real estate investment project, facilitating the acquisition of 15 properties and generating an ROI of 20%.
- Organized and maintained files for over 250 clients, ensuring legal compliance and rapid access to documentation.
- Acted as the primary contact for property inspections, appraisals, and repair coordination, streamlining the process and saving the company an average of $5,000 annually.
- Orchestrated the successful merger of two rental property portfolios, resulting in a combined revenue increase of 30%.
- Implemented strategic local market advertisements, successfully broadening market exposure and leading to a 15% growth in year-over-year sales.
- Negotiated with vendors to procure cost-effective services for property maintenance, ultimately enhancing profit margins by 10%.
- Boosted sales effectiveness by designing and updating promotional real estate listings, with over 300 listings accurately showcased across various platforms.
- Facilitated effective sales strategies by analyzing market trends and creating detailed quarterly reports that were utilized by the sales team.
- Managed complex contract documentation for over 150 real estate transactions, ensuring meticulous accuracy and timely processing.
- Played an integral role in expanding the company's rental property portfolio by 20%, involving research, analysis, and acquisition support.
- Enhanced internal communication by establishing a centralized digital repository for all real estate documentation, significantly reducing retrieval time by 40%.
- Led a digital transformation initiative for property management, integrating modern software solutions that improved operational efficiency by 30%.
- Spearheaded a client retention initiative by implementing personalized follow-ups, increasing repeat business by 25% within a year.
- Cultivated strong relationships with local businesses, yielding strategic partnerships that expanded the company's service offerings and added value for clients.
- Enhanced team productivity by delivering comprehensive support to 5 top-performing real estate agents, which correlated to a $2 million increase in annual sales.
- Catalyzed a 40% improvement in lead conversion by developing and enacting an optimized follow-up strategy with potential buyers and sellers.
- Assisted with the creation and promotion of a successful online virtual tour initiative, leading to a 35% reduction in time-on-market for properties.
- Provided crucial support for senior real estate agents in preparing detailed comparables, contributing to more informed and competitive pricing strategies.
The following content includes information from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data represents the top responsibilities present on the task lists for real estate assistant professionals.
Top Responsibilities for Real Estate Assistant:
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
- Answer telephones, direct calls, and take messages.
- Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Review files, records, and other documents to obtain information to respond to requests.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
- Compute, record, and proofread data and other information, such as records or reports.
- Complete work schedules, manage calendars, and arrange appointments.
- Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.
Quantifying impact on your resume
- Highlight the number of real estate transactions you have successfully managed or assisted with, indicating your experience and reliability.
- Specify the total value of properties you have helped to sell or lease, underscoring your contribution to revenue generation.
- Include the percentage by which you increased efficiency in office tasks, demonstrating your ability to optimize processes.
- Mention the number of new client relationships you have established or maintained, showcasing your networking and client service abilities.
- List the amount of time you saved agents or brokers through your support, illustrating your effectiveness in time management.
- Quantify any reduction in expenses you achieved through negotiating deals with vendors or streamlining operations, highlighting your cost-saving skills.
- Indicate the number of marketing campaigns you have coordinated or contributed to, showing your marketing competence and impact on business growth.
- Enumerate the number of software tools or platforms you are proficient in, demonstrating your technical savvy and adaptability to new systems.
Action verbs for your real estate assistant resume
Four quick steps for candidates with no resume experience
Those with less or no relevant experience could also make a good impression on recruiters by:
- Taking the time to actually understand what matters most to the role and featuring this within key sections of their resume
- Investing resume space into defining what makes them a valuable candidate with transferrable skills and personality
- Using the resume objective to showcase their personal vision for growth within the company
- Heavily featuring their technical alignment with relevant certifications, education, and skills.
Remember that your resume is about aligning your profile to that of the ideal candidate.
The more prominently you can demonstrate how you answer job requirements, the more likely you'd be called in for an interview.
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PRO TIP
List all your relevant higher education degrees within your resume in reverse chronological order (starting with the latest). There are cases when your PhD in a particular field could help you stand apart from other candidates.
Featuring your hard skills and soft skills on your real estate assistant resume
The skills section of your real estate assistant resume needs to your various capabilities that align with the job requirements. List hard skills (or technical skills) to showcase to potential employers that you're perfectly apt at dealing with technological innovations and niche software. Meanwhile, your soft skills need to detail how you'd thrive within your new, potential environment with personal skills (e.g. resilience, negotiation, organization, etc.) Your real estate assistant resume skills section needs to include both types of skills to promote how you're both technical and cultural fit. Here's how to create your bespoke real estate assistant skills section to help you stand out:
- Focus on skill requirements that are listed toward the top of the job advert.
- Include niche skills that you've worked hard to obtain.
- Select specific soft skills that match the company (or the department) culture.
- Cover some of the basic job requirements by including important skills for the real estate assistant role - ones you haven't been able to list through the rest of your resume.
Get inspired with our real estate assistant sample skill list to list some of the most prominent hard and soft skills across the field.
Top skills for your real estate assistant resume:
MLS Software
CRM Systems
Microsoft Office Suite
Property Management Software
Real Estate Listing Platforms
Document Management Systems
Electronic Signature Tools
Accounting Software
Social Media Management Tools
Virtual Tour Software
Communication
Organization
Time Management
Attention to Detail
Customer Service
Problem-Solving
Teamwork
Adaptability
Negotiation
Confidentiality
Next, you will find information on the top technologies for real estate assistant professonals from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license.
Top technologies for Real Estate Assistant’s resume:
- Blackboard software
- Yardi software
- Henry Schein Dentrix
- MEDITECH software
- Intuit QuickBooks
- Sage 50 Accounting
PRO TIP
If you happen to have some basic certificates, don't invest too much of your real estate assistant resume real estate in them. Instead, list them within the skills section or as part of your relevant experience. This way you'd ensure you meet all job requirements while dedicating your certificates to only the most in-demand certification across the industry.
Showcase academic background with education and certifications' sections
Listing your education and certifications should be a rudimentary part of your resume writing.
Including your relevant academic background - in the form of your higher education degree and niche-specific certificates - will prove knowledge of the industry.
For your education section:
- Start by including your degree, followed by start and graduation dates, as well as the institution;
- You could include relevant coursework, major/minor , or GPA, only if your've just graduated from college or if this information would further support your application;
- If you have an "ongoing" degree, you can still list it in case you think your diploma can impress recruiters or it's required;
Follow a similar logic for your certifications section by listing the institution, alongside dates you've obtained the certificate. For some of the most recent and relevant industry certificates , check out the next part of our guide:
The top 5 certifications for your real estate assistant resume:
- Certified Administrative Professional (CAP) - International Association of Administrative Professionals (IAAP)
- Accredited Legal Professional (ALP) - NALS...the association for legal professionals
- Real Estate Virtual Assistant (REVA) - REVA Academy
- Certified Real Estate Support Specialist (CRESS) - International Virtual Assistants Association (IVAA)
- Certified Commercial Investment Member (CCIM) - CCIM Institute
The content below includes information from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data represents the top associations for real estate assistant professionals.
Top US associations for a Real Estate Assistant professional
- ARMA International
- National Notary Association
PRO TIP
List your educational qualifications and certifications in reverse chronological order.
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Real estate assistant resume summary or objective? The best choice is based on your experience
If you're wondering about the relevancy of the resume summary or the resume objective to your real estate assistant application - here's the truth.
The summary and objective provide recruiters with your expertise and accomplishments at a glance, within an up-to-five-sentence structure.
The difference is that the:
- Resume objective is also more focused on emphasizing your career goals. The objective is the perfect fit for (potentially more junior) candidates who'd like to balance their relevant experience with their career goals.
- Resume summary can provide you with space to also detail the unique value of what it's like to work with you. Real estate assistant candidates who have many noteworthy accomplishments start from the get-go with their summary.
Ensure that either type of resume introduction presents your real estate assistant expertise in the best light and aligns it with the job advert.
The more details you can provide with numbers, the more compelling your resume summary or objective will be.
Real-world real estate assistant candidates follow these frameworks in writing their resume summaries and objectives.
The end results are usually as such:
Resume summaries for a real estate assistant job
- Meticulous and seasoned real estate assistant with over 7 years of experience in a high-volume agency, adept at property listings, client coordination, and contract administration. Streamlined office operations resulting in a 30% increase in efficiency. Proficient in MLS software, customer relationship management, and implementing strategic marketing campaigns.
- Dynamic former Administrative Coordinator with a 5-year track record of managing office operations, pivoting into real estate with a keen interest to apply transferable organizational skills. Energized by the prospect of mastering real estate market analysis and contributing to property management success.
- Persuasive Communication Professional transitioning into real estate, bringing expertise in client engagement and strategic planning. Excited to harness my negotiation skills to excel in real estate transactions and asset management. Eager to embrace the fast-paced world of property dealings and client service.
- Dedicated real estate assistant eager to apply a client-focused approach gathered over 10 years of customer service experience. Familiar with CRM tools and processes, I thrive on facilitating smooth transactions and maintaining meticulous records. My professional journey includes a notable increase in retained clients by 25% year-over-year.
- As a recent business management graduate, I am enthusiastic about beginning my career in real estate, aiming to leverage my academic knowledge of market trends and property valuation. Passionate about learning hands-on property management techniques and driven to provide exceptional support in a thriving real estate office.
- Graduate with an Associate’s Degree in Real Estate, aiming to apply my internship experience at a local real estate firm, where I supported agents in property research and open house preparations. I am keen on developing my skills in a fast-paced environment and furthering my education in real estate law and ethics.
Average salary info by state in the US for Real Estate Assistant professionals
Local salary info for Real Estate Assistant.” Source: My Next Move, National Center for O*NET Development. Accessed 10/15/2024
| State | Average Salary (in USD) |
|---|---|
| US National Average | $40,480 |
| California (CA) | $46,130 |
| Texas (TX) | $36,730 |
| Florida (FL) | $39,340 |
| New York (NY) | $43,440 |
| Pennsylvania (PA) | $40,800 |
| Illinois (IL) | $41,730 |
| Ohio (OH) | $39,820 |
| Georgia (GA) | $37,440 |
| North Carolina (NC) | $37,110 |
| Michigan (MI) | $41,050 |
Showcasing your personality with these four real estate assistant resume sections
Enhance your real estate assistant expertise with additional resume sections that spotlight both your professional skills and personal traits. Choose options that not only present you in a professional light but also reveal why colleagues enjoy working with you:
- My time - a pie chart infographic detailing your daily personal and professional priorities, showcasing a blend of hard and soft skills;
- Hobbies and interests - share your engagement in sports, fandoms, or other interests, whether in your local community or during personal time;
- Quotes - what motivates and inspires you as a professional;
- Books - indicating your reading and comprehension skills, a definite plus for employers, particularly when your reading interests align with your professional field.
Key takeaways
- Ensure your real estate assistant resume uses a simple, easy-to-read format that reflects upon your experience and aligns with the role;
- Be specific within the top one-third of your resume (header and summary or objective) to pinpoint what makes you the ideal candidate for the real estate assistant role;
- Curate information that is tailored to the job by detailing skills, achievements, and actual outcomes of your efforts;
- List your certifications and technical capabilities to demonstrate your aptitude with specific software and technologies;
- The sections you decide on including on your real estate assistant should pinpoint your professional expertise and personality.
