Preparing a business project manager cover letter can feel like a puzzle, especially when you've already jumped into job applications only to realize it's a must-have. Unlike your resume, your cover letter is the spotlight for your proudest professional moment, crafted into a narrative that captures your unique contribution. Striking the delicate balance between formal tone and fresh language, remember to keep it concise—no more than a page—to make a memorable impact without the fluff.
- Some inspiration from other professionals' job-winning cover letters;
- The best structure and format for your business project manager cover letter;
- Insights on how to write about your best achievement to stand out;
- A creative twist on your business project manager cover letter intro.
Upload your business project manager resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.
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Business project manager cover letter example
Aiden Williams
Columbus, Ohio
+1-(234)-555-1234
help@enhancv.com
- Emphasizing relevant previous work experience, such as leading significant projects in a similar sector (e.g., finance), directly showcases expertise and aligns past successes to the potential value brought to the new role.
- Quantifying accomplishments, such as stating a specific percentage decrease in operational expenses, provides concrete evidence of the candidate's impact and effectiveness in their past position.
- Demonstrating knowledge of the prospective employer's values and goals creates a connection between the candidate’s personal approach and the company's mission, increasing the chance that they will be seen as a good cultural fit.
- Mentioning the desire to collaborate and discuss how one's skills can contribute to the team's vision conveys eagerness and openness for teamwork and forward-thinking contributions.
Structuring and formatting your business project manager cover letter
Here's what the structure of your business project manager cover letter should include:
- Header (with your name, the position you're applying for, and the date);
- Salutation (or greeting);
- Introductory paragraph (or your opening statement);
- Body paragraph (or further proof of your experience);
- Closing paragraph (with a call to action);
- Signature (that is optional).
Use the same font for your business project manager resume and cover letter - modern fonts like Lato and Rubik would help you stand out.
Your business project manager cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder.
When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).
On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your business project manager cover letter.
The top sections on a business project manager cover letter
- Header: This includes your contact information, the date, and the employer's contact information, ensuring the recruiter knows who you are and how to get in touch with you, and it also demonstrates attention to detail.
- Greeting: Select a professional greeting that addresses the hiring manager by name if known, to personalize your cover letter and show that you've done your research on the company.
- Introduction: Briefly introduce yourself and state the position you are applying for, expressing your enthusiasm for the role and the company, which helps to capture the interest of the recruiter.
- Body: Highlight your project management skills, relevant experience, and specific accomplishments with metrics when possible to demonstrate your ability to lead successful projects, which is critical for the role of a business project manager.
- Closing: End with a strong summary of your qualifications and a call to action, such as requesting an interview, while thanking the recruiter for considering your application, which shows confidence and professionalism.
Key qualities recruiters search for in a candidate’s cover letter
- Proven track record of successful project delivery: Recruiters look for candidates who have consistently managed projects to completion on time, within budget, and to the required quality standards.
- Strong leadership and team management skills: A project manager must be able to lead and motivate a diverse team of professionals to achieve project goals.
- Excellent communication and stakeholder management abilities: The ability to clearly communicate with and manage expectations of stakeholders at all levels is critical for a project manager.
- Risk management expertise: The skill to identify potential risks and implement mitigation strategies is crucial for project success.
- Adaptability and problem-solving skills: Project managers must be able to adapt to changing project landscapes and efficiently solve any issues that arise during the project life cycle.
- Relevant industry knowledge and experience: Recruiters prefer candidates with a background in the industry related to the projects they will be managing, as this provides valuable insights and understanding of specific project requirements.
What matters most when tailoring your business project manager cover letter salutation
Your business project manager cover letter greeting should feel welcoming to recruiters.
Use their first name (e.g. "Dear Marshall" or "Dear Sara"), if you've previously been in touch with the hiring manager and are on a more friendly basis.
If this is the first time you're contacting the recruiters, start your business project manager cover letter with:
- their last name (e.g. "Dear Ms. Ali" or "Dear Mr. Stevens") - look up who's the hiring manager for the role on social media or the company website;
- generalized greeting (e.g. "Dear HR Team") - just don't use "To whom it may concern" or "Dear Sir/Madam".
List of salutations you can use
- Dear Hiring Manager,
- Dear [Company Name] Team,
- Dear [Department Name] Hiring Team,
- Attention: [Specific Role Title] Selection Committee,
- Dear [Mr./Ms./Dr.] [Last Name],
- Esteemed [Department Name] Department,
Your business project manager cover letter intro: showing your interest in the role
On to the actual content of your business project manager cover letter and the introductory paragraph.
The intro should be no more than two sentences long and presents you in the best light possible.
Use your business project manager cover letter introduction to prove exactly what interests you in the role or organization. Is it the:
- Company culture;
- Growth opportunities;
- Projects and awards the team worked on/won in the past year;
- Specific technologies the department uses.
When writing your business project manager cover letter intro, be precise and sound enthusiastic about the role.
Your introduction should hint to recruiters that you're excited about the opportunity and that you possess an array of soft skills, e.g. motivation, determination, work ethic, etc.
What to write in the middle or body of your business project manager cover letter
Here's where it gets tricky.
Your business project manager cover letter body should present you in the best light possible and, at the same time, differ from your resume.
Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.
Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.
Your business project manager cover letter is the magic card you need to further show how any organization or team would benefit from working with you.
Time to wrap up your business project manager cover letter
Writing the closing paragraph of your business project manager cover letter is just as important as the salutation.
You have to make it personalized to the job advert and recruiter.
Experienced professionals advise candidates to end with a request or reminder for follow-up. Write that you're grateful for the opportunity, and, at the same time, hint that you're available for the next steps of the process.
Otherwise, you could also conclude your business project manager cover letter by facing the future. How do you see yourself, as part of the team? In particular, how would you settle in your new role in the first six months to a year?
What to write on your business project manager cover letter, when you have zero experience
The best advice for candidates, writing their business project manager cover letters with no experience, is this - be honest.
If you have no past professional roles in your portfolio, focus recruiters' attention on your strengths - like your unique, transferrable skill set (gained as a result of your whole life), backed up by one key achievement.
Or, maybe you dream big and have huge motivation to join the company. Use your business project manager cover letter to describe your career ambition - that one that keeps you up at night, dreaming about your future.
Finally, always ensure you've answered why employers should hire precisely you and how your skills would benefit their organization.
Key takeaways
Summarizing the most important aspects in writing your business project manager cover letter, remember to:
- Create a personalized business project manager cover letter for each role you apply for, that includes the recruiter's name in the salutation;
- Format your business project manager cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
- Always start off your business project manager cover letter with two sentences that reflect what is most important about your application;
- Your business project manager cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
- Instead of opting for the "Sincerely yours" ending, close your business project manager cover letter with a nod to the future with what you aim to achieve in this potential role.
