You just received the email—“We regret to inform you…” It stings. After all the time spent customizing your resume, preparing for the interview, and picturing yourself in the role, getting rejected hurts. But here’s something most job seekers overlook: how you respond to a job rejection can shape your career just as much as how you apply.
Whether you’re hoping to stay on the employer’s radar, ask for constructive feedback, or simply leave things on a high note, sending a thoughtful reply sets you apart.
In this guide, we’ll walk you through exactly how to respond to a rejection email—with professional examples, customizable templates, and tips to turn a “no” into a “not yet.”
Key takeaways
- Always respond professionally to rejection emails, especially after interviews—it reflects maturity and leaves a positive impression.
- Express gratitude and interest in future opportunities to keep the relationship with the company alive.
- Keep your response short and gracious—don’t argue, overshare, or show frustration.
- Politely ask for feedback if appropriate, but don’t expect a reply.
- Following up can open new doors—many candidates are reconsidered for other roles simply because they replied well.
A well-written rejection response isn’t just about closure—it’s about connection. Whether you’re aiming to keep the door open, request feedback, or simply express professionalism, your reply can leave a lasting impression.
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Why bother responding to a rejection email?
Most candidates don’t reply. That’s a missed opportunity.
Responding to a job rejection email shows:
- Professionalism: You’re respectful, emotionally intelligent, and mature under pressure.
- Persistence: A positive follow-up can reopen doors later.
- Networking potential: Recruiters remember thoughtful responses and sometimes reconsider candidates for future roles.
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In short, replying can shift your relationship with the company from “unsuccessful applicant” to “valued prospect.”
When to respond
You should respond to a rejection email when:
- You interviewed for the role.
- You were in a final-round or late-stage conversation.
- You genuinely want to keep the door open with the company.
If it was an early-stage rejection (e.g., automated message after applying), a reply is optional.
How to respond to a rejection email
Keep it short. Keep it gracious. Think of it as a thank-you email.
Here's what to include:
1. Thank them for the opportunity
Show appreciation for the time and effort the hiring team has invested.
For example:
“Thank you for letting me know about your decision. I appreciate the opportunity to interview for [Role Title] and to learn more about your team.”
2. Express continued interest (if true)
If you’d still consider working with them in the future, say so—without sounding desperate.
For example:
“While I’m disappointed by the outcome, I remain very interested in [Company Name] and the work you’re doing in [Area/Field]. Please keep me in mind for future opportunities.”
3. Politely ask for feedback
This is where many candidates hesitate. But asking for feedback can help you strengthen your application strategy, improve your interview performance, and identify areas for growth.
For example:
“If you're open to it, I’d truly appreciate any feedback on my interview or application materials. I’m always looking to improve and would value any advice you’re able to share.”
Why request feedback?
- It helps you identify strengths and weaknesses in your interview strategy.
- You gain insight into the company’s decision-making process.
- You show a growth mindset and commitment to personal development.
Not all hiring managers will respond—company policies often prevent them from giving detailed feedback—but asking respectfully demonstrates initiative and professionalism.
Rejection response email template (copy & customize)
Subject: Thank You – [Your Name]
Hi [Hiring Manager’s Name],
Thank you for following up and for the opportunity to interview for the [Job Title] position. I enjoyed learning more about your team and the impactful work happening at [Company Name].
Although I’m disappointed to hear I wasn’t selected, I remain genuinely interested in the company and would welcome the chance to be considered for future roles that align with my background.
If you’re open to it, I’d appreciate any feedback you’re able to share.
Wishing you and the team continued success.
Warm regards,
[Your Full Name]
[LinkedIn URL – optional]
What not to say in a rejection response
Avoid:
- Criticism: Don’t challenge the decision, even if you disagree.
- Over-apologizing: You didn’t do anything wrong.
- Emotional outbursts: Stay professional, even if you’re disappointed or frustrated.
As Michael Yakunin noted in his viral LinkedIn post, there’s a fine line between gracious persistence and tone-deaf entitlement. Err on the side of humility.
Moral of the story
Your rejection response might be the start of your next opportunity.
Follow-up actions after responding
Your reply to a rejection email is just the first move. If you truly want to turn a rejection into a future opportunity, consider these next steps:
1. Connect on LinkedIn
If your LinkedIn is up to date, send the hiring manager or recruiter a brief, personalized request. Mention your appreciation for the opportunity and express interest in staying in touch.
“Thanks again for the opportunity to connect during the interview process. I really admire [Company Name]’s work in [Industry/Project Area] and would love to stay in touch here on LinkedIn.”
This kind of personalized message helps maintain a positive relationship and keeps you on their radar for future roles.
2. Send a follow-up note later
Three to six months down the line, consider sending a brief follow-up note if you see the company hiring again or launching a new initiative. Reference your previous conversation and re-express interest.
“Hi [Name], I noticed an opening on your team and wanted to follow up. I really enjoyed our past conversation and would love to be considered if this role is still open.”
3. Track opportunities internally
Some companies offer talent communities or job alerts. Sign up to stay informed—and when something fits, your earlier professionalism may just give you a boost.
In summary, the way you manage your rejection response—and what you do after—can signal maturity, persistence, and genuine interest. Don’t underestimate how far your soft skills can take you.
Don’t overthink your rejection response—just be gracious, brief, and memorable. Most candidates go silent or get salty. You’ll stand out by being the one who takes the high road without sounding robotic. Thank them, keep the door open, and move on like a pro. That confidence says more than any perfect phrasing ever could.
Writer’s take
Conclusion
A rejection email may feel like a dead end, but it doesn’t have to be.
Responding:
- Demonstrates professionalism.
- Keeps communication open.
- Can turn a "no" into a "not now."
Even when you don’t hear back, you’ve practiced maturity and respect. That’s always worth it!
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Rejection stings—but it’s also a chance to level up. Use Enhancv’s free AI resume builder to create a resume that showcases your strengths, tells your story, and gets you noticed for the right reasons.
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